Out Of Office In Outlook For Mac

21-04-2021
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Original KB number: 2648915

Summary

You can create a rule to block out of office reply emails in Outlook. Please do as follows. Click Rules Manage Rules & Alerts under Home tab. See screenshot: 2. In the Rules and Alerts dialog box, click the New Rule button. How to set up an auto reply/out of office in Apple Mac Mail (OSX) Whenever you go away from your computer for an extended period of time, you should probably set up an auto reply in your mail client to avoid people with pitchforks emailing you over and over again waiting for a.

This article contains information about the compatibility of Microsoft Outlook for Mac and Apple iCloud.

Outlook for Mac does not support Apple iCloud calendar (CalDAV) and contact (CardDAV) synchronization.

Outlook for Mac does support iCloud Mail. For steps on how to configure your iCloud email account in Outlook for Mac, go to the More Information section of this article.

More information

Out Of Office In Outlook For Mac

To configure your Apple iCloud email account in Microsoft Outlook for Mac, follow these steps:

  1. Start Outlook for Mac.

  2. On the Tools menu, select Accounts.

  3. Select the plus (+) sign in the lower-left corner, and then select Other E-mail.

  4. Enter your E-mail Address and Password, and then select Add Account.

    Note

    The new account will appear in the left navigation pane of the Accounts dialog box. The Server Information may be automatically entered. If not, follow the remaining steps to enter this information manually.

  5. Enter one of the following in the Incoming server box:

    • imap.mail.me.com (for me.com email addresses)
    • mail.mac.com (for mac.com email addresses)
    • imap.mail.me.com (for icloud.com email addresses)

  6. Select Use SSL to connect (recommended) under the Incoming server box.

  7. Enter one of the following in the Outgoing server box:

    • smtp.mail.me.com (for me.com email addresses)
    • smtp.mac.com (for mac.com email addresses)
    • smtp.mail.me.com (for icloud.com email addresses)

  8. Select Use SSL to connect (recommended) under the Outgoing server box.

  9. Select Override default port under the Outgoing server box, and then enter 587 in the Outgoing server port text box.

After you have entered the incoming and outgoing server information, Outlook for Mac will start to receive your email messages.

Out Of Office In Outlook For Mac

Note

You can select Advanced to enter additional settings, such as leaving a copy of each message on the server.

How to set up an auto reply/out of office in Apple Mac Mail (OSX)

Whenever you go away from your computer for an extended period of time, you should probably set up an auto reply in your mail client to avoid people with pitchforks emailing you over and over again waiting for a reply, when in fact you aren’t even there. Below is an easy to follow step-by-step guide which will explain how to add an out of office to your Apple Mail client.

Set Out Of Office In Outlook For Mac

Step 4:

In the description, type the name of the rule, such as “Out of Office”. Ensure that the rule is applied to “Every Message”. Also make sure that the action performed is “Reply to Message”. You can then click on “Reply message text…” and fill in the text that you want to automatically reply to people who email you whilst you are away. Example: “Thanks for emailing me. I am currently away until <date>. If your matter is urgent, please email colleague@yourdomain.com.

Once you are done, click OK.

Step 5:

Outlook On Mac

This is an important step that can potentially make you look very silly, so pay close attention. At the next screen, a message will pop up asking you “Do you want to apply your rules to messages in selected mailboxes” you want to chose “Don’t Apply“. If you were to click on “Apply”, it will send an out of office message to all the emails that are currently in your mailbox, and you don’t want that, otherwise you will have some angry people on your hands. You only want to apply this rule to new emails that you receive, so make sure you click “Don’t Apply“.

How To Put Out Of Office In Outlook For Mac

Your rule will now be running every time you receive an email, until you turn it off. To turn it off, go back into Preferences, Rules and untick the checkbox next to the rule for Out of Office.